Appointment Schedules for Google Calendar

Google offers an appointment scheduling feature that allows users to share their availability via a booking page, which can be used by external stakeholders, clients, and partners to schedule time.

To activate, go to calendar settings and check the box for appointment schedules.

Activate Appointment Schedules 

1. Go to your settings by clicking on the gear icon from your calendar page.
2. Scroll down to to "Appointment schedules"
3. Select "create appointment schedules instead of appointment slots"

Create an Appointment Schedule 

1. On a computer, open Google Calendar.
2. At the top left, click Create .
3. Click Appointment schedule.
4. Enter a title.
   • The title is visible to anyone who has the link to your booking page.
   • The title appears on your calendar for the schedule and incoming bookings.
5. To set an appointment duration, click the down arrow .
   • Appointments must be at least 5 minutes long.
6. Set the date, time, and time zone of your appointments.
   • You can set up a one-time appointment or a recurring schedule.
   • Tip: To add multiple time slots for a single day, click Add another period to this day .
7. Choose settings for your appointment availability, such as your scheduling window or days when you won't be available. Learn about customizing your availability.
8. Choose a primary or secondary calendar where you want to add your appointment schedule.

   • Tips:

     • Once you create an appointment schedule, you can't edit it to be on a different primary or secondary calendar.

     • Anyone with edit permission to a secondary or primary calendar can make changes to the schedule and view incoming bookings. Learn more about access permissions.

9. Optional: To avoid conflicts for events created or accepted on primary or secondary calendars, under "Calendars," select Check calendars for availability. Then, select all calendars for which you don't want bookable times to be available during any created or accepted events.
   • Important: Each appointment slot on a booking page can only be booked once even with this feature turned off.
10. To add co-hosts to the appointment, enter the co-host's names or email addresses.

    • Tip: You can add up to 20 co-hosts within the same organization. Google Groups can’t be used as co-hosts.

11. Click Next.

Next steps and how to set up your booking page

Tip: Google appointment schedule will default to Google Meet on online meetings. If you prefer to use Zoom, you can change the location and conferencing option to "None/to be specified later" and add a recurring Zoom link in the Description.

Other Resources

Google Workspace Updates: Create Externally Friendly Booking Pages

Use Google Calendar appointment slots