One of the main features that makes Zoom meetings so easy to use is the ability for users to freely join meetings without having to have a Zoom account. While this is a helpful and convenient feature in most cases, it can also present challenges such as "Zoom Bombing." To help protect Zoom classes, meetings, and other online events from these disruptions, we strongly recommend the use of the following best practices to secure your classes, meetings, and events.
For Faculty Using Zoom for Class Meetings
Always log in to Zoom as the host of your own meeting
- While this may sound automatic, it is imperative to make sure that you actually are logged in with your Lehigh credentials when hosting a meeting to be sure that you actually have the role of host and the permissions that go with it. The best ways to ensure this is to first log in to the Zoom client (if already installed on your device) or log in directly at https://lehigh.zoom.us and then select the current meeting you want to start as the host.
Require users to log in (authenticate) to join Zoom meeting
- In your meeting settings, check the Only authenticated users can join meetings option. See step by step instructions to "Require users to log in (authenticate) to join Zoom meeting."
- In your meeting settings, check the Only authenticated users can join meetings option. See step by step instructions to "Require users to log in (authenticate) to join Zoom meeting."
Use a waiting room
Require a password to access your meeting
- You can require participants to enter a password in order to access your meeting (including instant meetings) and webinar. If you send a direct meeting link - the password will be embedded in the link. If you send only a meeting ID, then participants will need the password as well.
For University Meetings
The same guidelines as listed above apply when you set up a meeting with colleagues using your Zoom account through https://lehigh.zoom.us or using the Zoom client.
For University Events
Require participants to register for your meeting
- Requiring participants to register will allow your to collect names, email addresses, and other custom questions as you want. See additional documentation on "Using registration for meetings."
- Requiring participants to register will allow your to collect names, email addresses, and other custom questions as you want. See additional documentation on "Using registration for meetings."
Scheduling a webinar with registration
(Zoom Webinar license required)
Avoid posting meeting links (URLs) publicly
It is strongly recommended to only share your Zoom meeting link with intended participants. This means avoiding sharing your Zoom meeting links on public web sites and social media. Instead share your meeting links via secure web sites behind authentication, such as your Course Site course, and directly with participants via email.
Keep Your Zoom Client Current
Please update your Zoom client regularly as new security and privacy features are always being added.