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titleWriting an Allocation Proposal

Research Computing providing a webinar on writing an allocation proposal on Wednesday, Dec 1 at 2PM

Slides



Effective October 1, 2020,  there is no charge to use Lehigh's HPC resources - Sol and Hawk. Instead, Faculty are required to submit an allocation proposal that will be reviewed by a faculty driven Research Computing Allocation Review Committee (RCARC). The RCARC has representation from all five Colleges to ensure each College is involved in the decision making process to distribute HPC resources.


Allocation Type

Max SUs/PI

TB/PI

Allocation Length

Approval Authority

Request Window

Approval Alex Pacheco
NameCollegeRole
Wonpil ImCollege of Arts & Sciencesco-chair
Ed WebbRossin College of Engineering & Applied Sciencesco-chair
Ben FelzerCollege of Arts & SciencesMember
Lisa FredinCollege of Arts & SciencesMember
Rosi ReedCollege of Arts & SciencesMember
Yue YuCollege of Arts & SciencesMember
Ganesh BalasubramanianRossin College of Engineering & Applied SciencesMember
Brian ChenRossin College of Engineering & Applied SciencesMember
Srinivas RangarajanRossin College of Engineering & Applied SciencesMember
Seth Richards-ShubikCollege of BusinessMember
Ryan BradleyLibrary & Technology ServicesMember

College of Health

College of Education

Accounts

Lehigh Faculty, research staff and students can request an account on Sol/Hawk. All account requests by staff and students need to be sponsored by a Lehigh Faculty and be associated with an active allocation. A Lehigh faculty with no active allocation, can request an account for themselves and members of their group while requesting an allocation as described below. Accounts that do not have an active allocation for 6 months will be disabled. 

Info
titleHPC Mailing List

All new users will be added to the HPC Mailing list. It is strongly recommended that you stay subscribed. The HPC mailing list is the preferred method of communication for announcements, status updates and education, outreach and training activities.

Allocations

An allocation is a block of computing time measured in core-hours or service units or SUs (number of processing cores requested times the amount of wall-clock time used in hours). There is no charge to using Sol/Hawk  resources. However, users need to have an allocation to charge simulation time. There are different types of allocation depending on amount of SUs and storage.


Naomi Coll, Matthew DohnOffice of Research IntegrityCompliance Review


Info
titleCompliance Review

Beginning June 1, 2022, all allocation requests for sponsored research projects will undergo review by  the Office of Research Integrity (ORI). ORI will contact PIs and users for projects that have a compliance components with additional information. All allocation requests are required to provide account numbers for ORI to ensure a quick compliance review. The allocation committee will review and make a decision on your request but the allocation will not be activated unless ORI has provided information of completed compliance training. Please make sure that you include the full legal name of everyone who will be using Sol and Hawk in the allocation request form.

Accounts

Lehigh Faculty, research staff and students can request an account on Sol/Hawk. All account requests by staff and students need to be sponsored by a Lehigh Faculty and be associated with an active allocation. A Lehigh faculty with no active allocation, can request an account for themselves and members of their group while requesting an allocation as described below. Accounts that do not have an active allocation for 6 months will be disabled. 


Info
titleHPC Mailing List

All new users will be added to the HPC Mailing list. It is strongly recommended that you stay subscribed. The HPC mailing list is the preferred method of communication for announcements, status updates and education, outreach and training activities.



Allocations

An allocation is a block of computing time measured in core-hours or service units or SUs (number of processing cores requested times the amount of wall-clock time used in hours). There is no charge to using Sol/Hawk  resources. However, users need to have an allocation to charge simulation time. There are different types of allocation depending on amount of SUs and storage.


Start of next allocation cycle (i.e. Jul 1 or Jan 1)

Allocation Type

Max SUs/PI

TB/PI

Allocation Length

Approval Authority

Request Window

Approval Timeline

Trial

10K

1

6 months

HPC

Rolling

2-3 Business days

StartUp

25K

1

1 year

One RCARC member

Rolling

Monthly

StartUp Renewals

10K/25K

1

12 months

Two RCARC members

Rolling

Monthly

Research & Storage Only

300K

1-5

1 year

RCARC Committee

May 15 - June 15
OR
Nov 15 - Dec 15

months

Two RCARC members

Rolling

Monthly

Research & Storage Only

300K

1-5

1 year

RCARC Committee

May 1 - May 31
OR
Nov 1 - Nov 30

Start of next allocation cycle (i.e. Jul 1 or Jan 1)


Info
titleApproval Timeline

The Approval Timeline above indicates the timeline that the allocation committee is committed to satisfy. Compliance review by the Office of Research Integrity and hence allocation activation may take longer - either due to insufficient information provided or the length of time taken to complete required ORI training. 

For research allocation requests, all requests received by May 31 or Nov 30 will be reviewed by the committee. The request window has been moved up 15 days to provide enough time for ORI review.

Eligibility

Only Full Time Lehigh faculty are eligible to be a PI on an allocation. Other users such as research staff including postdocs, graduate, and undergraduate students need to be associated with a Lehigh Faculty allocation. A user can be a member of multiple allocations, either the same faculty or different.

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titleAllocation Requests

Please read information below prior to requesting allocations

Faculty may ask their students or postdocs to apply for an allocation on their behalf. However, all review and approval communications will be with the Faculty whose name and email address must appear in the field provided.


Info

If your project is subject to export control laws, please make sure that your proposal does not contain information that is subject to export control. The committee only needs to know about the computation you plan on executing, amount of computing time or storage you need and how you arrived at this amount. 


Trial

Trial Allocations are geared towards first time HPC faculty who want to learn more about the capabilities of Sol/Hawk before requesting a startup or research allocation. Each allocation request will provide a maximum 10K SUs with a 6 month validity. 

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Requirements: Faculty requesting a StartUp Allocation should provide a short abstract (min 500 words, 1 page max) with the description of the work they wish to accomplish and the amount of computing time requested.

Info
titleTips

Members of the allocation committee may not be experts in your field of research. Please focus on the computational aspects rather than technical aspects of the work you wish to accomplish. This will allow the committee to understand your computational needs. Technical details should be written for an audience with broad expertise in computation-based research, but little to no expertise in your specific field of study.  Only include sufficient technical details to aid the allocation committee in understanding how the allocation requested meets your computational needs.


Info

If your project is subject to export control laws, please make sure that your proposal does not contain information that is subject to export control. The committee only needs to know about the computation you plan on executing, amount of computing time or storage you need and how you arrived at this amount. 

Request Window: StartUp Allocations can be requested any time during the year and will be approved within 3-4 weeks of submission (completed).

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  1. Course Number, Workshop Title, Summer Research Program Name
  2. Brief description on how resources will be used.
  3. Approximate number of users in the program.
    1. If number of users is greater than 25, consider discussing with A. Pacheco the Ryan Bradley the appropriateness of Lehigh Resources vs XSEDE (or cloud computing).
  4. List of applications to be used.

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Research Allocations are allocation requests larger than StartUp (>25K) with a maximum 300K allocation per Faculty.  A faculty can have multiple research allocations corresponding to multiple research projects. The total active SUs across all such projects including startup allocations should not exceed 300K at any time.
For example : John Doe has 4 existing projects with 30K, 40K, 80K, and 100K respectively for a total allocation of 250K SUs. John can be approved for an allocation provided the request is 50K SUs or less. Jane Doe who has similar projects but the smallest one expires at the end of the allocation cycle in 30 days can request a renewal with a maximum of 80K SUs. Jane’s total allocation until the end of the current cycle will be 250K and a total of 300K when the next cycle begins if the request is approved.

Active allocation is defined as an allocation that has not reached its end date. An expended allocation is active before its end date, it just cannot be used to charge computing time.computing time.

Info

If your project is subject to export control laws, please make sure that your proposal does not contain information that is subject to export control. The committee only needs to know about the computation you plan on executing, amount of computing time or storage you need and how you arrived at this amount. 



Requirement: A faculty requesting  a research allocation needs to submit a detailed research proposal. The proposal should contain the following -  

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The 1TB space provided here is only valid while you have an active allocation. If you do not have an active allocation, your data will be deleted freeing space that can be provisioned to other PI's with active allocations. Purchased Ceph space has the 5 year life and does not require an active allocation.

Info

If your project is subject to export control laws, please make sure that your proposal does not contain information that is subject to export control. The committee only needs to know about the computation you plan on executing, amount of computing time or storage you need and how you arrived at this amount. 

RCARC will allocate up to 40TB (20TB each allocation cycle) as part of the research allocation request.

  • HPC PIs can combine their computing and storage requests in a single proposal. Storage approved by RCARC will be provided as Ceph project spaces at /share/ceph/{project_name}.
  • Non HPC PIs, the space will appear as an additional folder when you mount R Drive.

This space cannot be combined with the free 1TB per HPC PI, R Drive or Ceph spaces purchased at $375/TB for 5 years. HPC does not backup Ceph (R Drive is a Ceph project)  nor do we provide backup services. Faculty are responsible for backing up their data and archiving it for later use.

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