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• Always  log in to Zoom as the host of your own meeting

  • While this may sound automatic, it is imperative to make sure that you actually are logged in with your Lehigh credentials when hosting a meeting to be sure that you actually have the role of host and the permissions that go with itthis role. The best ways to ensure this is to first log in to the Zoom client (if already installed on your device) or log in directly at https://lehigh.zoom.us and then select the current meeting you want to start as the host.

• Require users to log in (authenticate) to join Zoom meeting

  In your meeting settings, check the Only authenticated users can join meetings option. See step by step instructions to "Require users to log in (authenticate) to join Zoom meeting."
  Use a waiting room
  
  • When you schedule a new Zoom session, use the "Require Authentication to Join" setting available in the "Security" settings area. You can edit and add the "Require Authentication to Join" requirement to any meeting that you have already scheduled and use on an ongoing basis.

• Use a waiting room

  • When you schedule a new Zoom session, use the "Waiting Room" setting available in the "Security" settings area. A waiting room can also be added to any meeting that you have already scheduled and use on an ongoing basis. If you make use of the waiting room, you will need to monitor it throughout your class to admit anyone that arrives late or who may have left the session or then return.

• Require a password to access your meeting

  • This is the default security setting in place for any new Zoom meeting that you create. You can

    require participants to enter a password in order to access your meeting (including instant meetings) and webinar. If you send a direct meeting link - the password will be embedded in the link. If you send only a meeting ID, then participants will need the password as well

    choose to use the default passcode or use either of the options detailed above. A passcode can also be added to any meeting that you have already scheduled and use on an ongoing basis.

For University Meetings

• The same guidelines as listed above apply when you set up a meeting with colleagues using your Zoom account through https://lehigh.zoom.us or using the Zoom client.

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• Require participants to register for your meeting

  • Requiring participants to register When you schedule a new Zoom meeting, choose to require registration. This will allow your to collect names, email addresses, and other custom questions as you wantinformation about your event attendees and give you a sense of how many people will attend. See additional documentation on "Using registration for meetings."

• Scheduling a webinar with registration

   (Zoom Webinar license required)

  Use a waiting room

  • When you schedule a new Zoom session, use the "Waiting Room" setting available in the "Security" settings area. A waiting room can also be added to any meeting that you have already scheduled and use on an ongoing basis. If you make use of the waiting room, you will need to monitor it throughout your class to admit anyone that arrives late or who may have left the session or then return.

• Hold your event using a Zoom webinar rather than a Zoom meeting

  •  Zoom webinars allow event panelists and hosts to share their audio and video, while event attendees watch, listen, and interact through either text chat or Q&A limiting the ability of any attendee to  disrupt your event. Lehigh has a limited number of webinar licenses that can be assigned to a user account for a specific event or timeframe. To request a license be assigned to your account, please submit a ticket to the Instructional Technology Team at go.lehigh.edu/help.

Avoid posting meeting links (URLs) publicly

It is strongly recommended to that you only share your Zoom meeting link with intended participants. This means avoiding sharing your Zoom meeting links on public web sites and social media. Instead share your meeting links via secure web sites behind authentication, such as your Course Site course, and directly with participants via email.

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